Effective Date: January 29, 2026

The British Columbia Billiards and Snooker Association (“BCBSA,” “we,” “our,” or “us”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website, register for events, purchase memberships, or interact with us online.

By using our website, you agree to the terms outlined in this Privacy Policy.
‍

1. Information We Collect

We may collect the following types of information:

Personal Information

Information that identifies you as an individual, including:

• Full name
• Email address
• Phone number
• Mailing address
• Date of birth
• Emergency contact details
• Skill level or ranking information
• Payment details (processed securely through third-party providers)

Non-Personal Information

We may automatically collect technical data such as:

• IP address
• Browser type
• Device information
• Pages visited
• Time spent on the website

This information helps us improve website performance and user experience.
‍

2. How We Use Your Information

We use your information to:

• Process tournament registrations and memberships
• Communicate important updates, schedules, and results
• Provide customer support
• Improve our programs, services, and website functionality
• Maintain accurate rankings and player records
• Meet legal and regulatory requirements
• Prevent fraudulent transactions and enhance security

We only collect information necessary for these purposes.
‍

3. Consent

By providing your personal information, you consent to its collection, use, and disclosure as described in this Privacy Policy.

You may withdraw your consent at any time by contacting us (see Section 9). However, doing so may limit your ability to participate in certain events or services.
‍

4. Sharing Your Information

BCBSA does not sell, rent, or trade your personal information.

We may share your information with trusted third parties when necessary, including:

• Payment processors
• Tournament management platforms
• Email communication providers
• Technology and website hosting partners

These providers are required to maintain the confidentiality and security of your information.

We may also disclose information if required by law.

5. Player Information and Public Results

As a sporting association, certain information may be publicly displayed, including:

• Player names
• Match results
• Rankings
• Tournament standings
• Photographs or event footage

This is standard practice for competitive sporting events and helps promote the sport and maintain transparent competition records.

6. Data Security

We implement appropriate technical and organizational safeguards to protect your information against:

• Unauthorized access
• Loss or theft
• Misuse
• Alteration

While we take strong precautions, no online system can be guaranteed 100% secure.

7. Data Retention

We retain personal information only as long as necessary to:

• Fulfill the purposes outlined in this policy
• Maintain historical competition records
• Comply with legal obligations

When no longer required, information is securely deleted or anonymized.

8. Cookies and Tracking Technologies

Our website may use cookies to:

• Enhance user experience
• Analyze website traffic
• Remember user preferences

You can modify your browser settings to decline cookies; however, some features of the website may not function properly.

9. Your Privacy Rights

Under Canadian privacy laws, you have the right to:

• Request access to your personal information
• Correct inaccurate data
• Withdraw consent
• Request deletion where applicable

To make a request, please contact us using the information below.

10. Third-Party Links

Our website may contain links to external websites. BCBSA is not responsible for the privacy practices of those sites, and we encourage you to review their policies.

11. Children’s Privacy

Our services are not intended for children under 13 without parental or guardian consent. If we become aware that personal information has been collected without appropriate consent, we will take steps to delete it.

12. Updates to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with a revised effective date.

Continued use of the website indicates acceptance of the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

British Columbia Billiards and Snooker Association
Email: bcbsa.contact@gmail.com
Website: bcbsa.ca

‍